Chief of Staff to the Founder (Executive & Family Office Operations)

 

Company: Terrence Murphy Companies (encompassing Murphy Rental Holdings, Murphy Signature Homes, Synergy Sports Capital, and related portfolio companies and personal ventures)

Location: On-site at Terrence Murphy Companies, Bryan/College Station, Texas

Reports to: Terrence Murphy, Founder & CEO

Employment Type: Full-time, Exempt, On-site (no remote option)

Compensation: Competitive base salary + performance bonus + benefits (commensurate with experience; details provided during interview process)

This title reflects how top entrepreneurs, CEOs of multi-venture real estate/development firms, and UHNW family office principals structure the role. It is commonly called Chief of Staff (CoS) in family offices, private equity-adjacent operations, and founder-led companies with blended personal/business demands (e.g., UHNW family offices, real estate developers, and portfolio company operators). Unlike a traditional Executive Assistant (focused primarily on logistics and admin), or a pure Chief of Staff in large corporations (who often manages teams), this role blends high-touch strategic execution, personal optimization, and operational leverage—exactly as seen in family office CoS positions supporting principals with lifestyle, investments, developments, brand/PR, and cross-venture coordination. It is not a people-management role but functions as the Founder’s strategic right-hand partner and “force multiplier.”

Position Summary

As Chief of Staff to the Founder, you will serve as Terrence Murphy’s trusted strategic partner and central point of coordination across all personal, professional, development, and family office activities. You will manage the Founder’s time, health, communications, and high-priority initiatives with discretion, proactivity, and excellence. You will translate vision into flawless execution—optimizing calendars, personal wellness, vendor/banking relationships, bid/invoicing processes, Level 10 meetings, brand/PR/marketing, and communications with the fractional Family Office and wealth managers. You will anticipate needs, solve pain points, create repeatable processes, attend meetings on the Founder’s behalf when needed, and drive efficiency so the Founder can focus on high-impact strategy, speaking engagements, and growth. This role demands exceptional judgment, confidentiality, and the ability to operate at the intersection of personal lifestyle optimization and complex business operations in real estate development, homebuilding, rentals, and portfolio ventures.

Key Responsibilities

1. Executive & Calendar Optimization

• Own the Founder’s full calendar (business + personal): schedule and prioritize all meetings, speaking engagements, travel (domestic/international), events, and commitments using best-in-class tools and triage systems.
• Protect high-value focus time while ensuring seamless logistics for all activities.
• Attend Level 10 meetings and other key sessions on the Founder’s behalf when required; take comprehensive notes, distill action items, communicate follow-ups, and track completion.

2. Personal & Lifestyle Management

• Coordinate all personal health and wellness schedules: trainers, physical therapy, massage therapy, nutritionist consultations, workouts, and any related appointments or logistics—ensuring 100% adherence and proactive conflict resolution.
• Manage personal and office-related items, miscellaneous requests, and ad-hoc tasks with efficiency and discretion.
• Support personal ventures and portfolio companies by facilitating communication, scheduling, and follow-through.

3. Business Development, Operations & Vendor Coordination (Murphy Rental Holdings & Urban Development)

• Lead and strengthen vendor relationships, banking relationships, and coordination with engineers, architects, design teams, and other partners for new development projects.
• Oversee bid processes, invoicing, scheduling, and design coordination for Murphy Signature Homes.
• Track project timelines, flag risks, and drive timely execution of deliverables.

4. Communication, Digital Presence & Brand Management

• Manage the Founder’s email inbox, LinkedIn/social media inboxes, and all inbound messages with a defined triage/response pipeline (draft responses, delegate, or escalate as appropriate).
• Oversee and optimize terrencemurphy.com and synergysportscapital.com inbound inquiries and miscellaneous requests.
• Support brand, PR, and marketing initiatives: draft communications, coordinate with external teams, and ensure consistent messaging across ventures.
• Voice the Founder’s communicative strategies to the broader team and ensure alignment.

5. Strategic Execution, Process Improvement & Family Office Liaison

• Identify and eliminate pain points; design and implement scalable processes and systems to increase efficiency in the workplace and personally.
• Optimize nutrition, health, business strategy, finance tracking, Level 10 meetings, execution, and effective communication.
• Serve as key liaison with the fractional Family Office, new wealth managers, and related advisors—facilitating back-and-forth communication, preparing summaries, and ensuring seamless information flow.
• Support strategic projects across all ventures, ensuring alignment with the Founder’s vision.

6. General

• Maintain the highest levels of confidentiality, professionalism, and integrity at all times.
• Travel occasionally as needed to support key meetings, site visits, or events.
• Perform other duties as assigned to optimize the Founder’s time, health, and impact.

7. Murphy Signature Homes Operations & Coordination

• Lead all bid processes, manage vendors, subcontractors, independent contractors, and construction-related activities for new projects and ongoing developments at Murphy Signature Homes.
• Serve as the primary liaison between vendors, subcontractors, independent contractors, and the company to ensure clear communication, timely invoicing, accurate scheduling, design coordination, and issue resolution.
• Oversee project timelines, construction bids, vendor performance, and execution for all Murphy Signature Homes initiatives, proactively identifying risks and driving deliverables to completion.

Qualifications & Ideal Candidate Profile

• 7+ years of progressive experience in a Chief of Staff, senior Executive Assistant, or similar strategic support role—ideally in family offices, real estate development, private equity, multi-venture operations, or UHNW principal support.
• Proven track record supporting a high-profile executive or entrepreneur with blended personal/business demands (calendar, health/wellness, developments, vendor management, communications).
• Exceptional organizational, project management, and problem-solving skills; ability to juggle multiple priorities in a fast-paced, dynamic environment.
• Strong financial and operational acumen (comfortable with banking/vendor coordination, invoicing, bids, and basic project tracking).
• Excellent written/verbal communication, emotional intelligence, and discretion.
• Tech-savvy with proficiency in Google Workspace/Microsoft 365, calendar tools (e.g., Calendly), CRM/project management software (e.g., Asana, Notion), and basic analytics/dashboards.
• Bachelor’s degree required; MBA or relevant advanced certification preferred.
• Real estate, development, or family office experience strongly preferred.
• Must be on-site in Bryan/College Station, Texas, and able to pass a comprehensive background check.

Key Performance Indicators (KPIs) & Performance Reviews

Success will be measured objectively with clear, trackable metrics. Reviews will include self-assessment, Founder feedback, and (where applicable) 360 input from key stakeholders.

Monthly KPIs (Reviewed in 30-minute check-ins)

• 100% on-time and accurate calendar management with zero double-bookings or missed high-priority items.
• 95%+ adherence rate for personal health/wellness schedules (workouts, PT, nutritionist, etc.).
• Email/social inbox triage: 90%+ of messages processed within 24 hours (with defined response pipelines).
• 100% follow-through on action items from attended meetings or delegated tasks.
• All vendor/banking communications and development deliverables tracked and escalated proactively (zero missed deadlines on assigned items).

Quarterly KPIs (Reviewed in 60-minute deep-dive meetings)

• Minimum of 3–5 documented process improvements or efficiency initiatives implemented (measured by time saved or pain points resolved).
• 100% completion rate of strategic projects/initiatives assigned (on time and within scope).
• Stakeholder satisfaction: Positive feedback (via informal surveys or Founder/team input) on vendor relationships, meeting preparedness, and communication effectiveness.
• Brand/communication support: All inbound website/social inquiries handled with documented triage and response quality.
• Measurable optimization: e.g., Founder’s high-value time increased (tracked via calendar analysis) and personal/business goals advanced (e.g., health metrics on track, development milestones met).

Semi-Annual KPIs & Performance Review (Formal 90-minute review + goal setting)

• Overall strategic impact: Alignment of all activities with Founder’s vision (assessed via goal achievement scorecard).
• Efficiency gains: Quantifiable reduction in low-value tasks for the Founder and improved operational cadence across ventures (e.g., faster bid/invoicing cycles, stronger vendor performance).
• Long-term optimization: Contributions to nutrition/health, brand/PR, finance/communication strategies, and Family Office coordination (measured by qualitative feedback and qualitative/quantitative outcomes).
• Professional growth: Demonstration of increasing autonomy, foresight, and leadership in execution.
• Year-over-year improvement in all monthly/quarterly KPIs.

Performance will be rated on a clear scale with tied incentives. Reviews emphasize proactive problem-solving, discretion, and results that directly amplify the Founder’s capacity and impact.

Additional Strategic Responsibilities & Best-Practice Details from Industry Leaders

Drawing from Chief of Staff roles supporting top entrepreneurs, CEOs of real estate/development firms, private equity managing partners, and family office principals (as seen across leading family offices, founder-led companies, and UHNW operations), the following expanded responsibilities and details further define success in this position. These elements are commonly integrated to maximize leverage for visionary leaders:

• Briefing & Meeting Preparedness: Prepare detailed briefing materials, agendas, and pre-read packets for all meetings, speaking engagements, and calls; anticipate questions and provide background context so the Founder enters every interaction fully informed and strategic.
• Strategic Planning & Special Projects: Support annual and quarterly strategic planning; own cross-functional special projects (e.g., new venture launches, portfolio company integrations, or efficiency audits) from scoping through execution and post-mortem analysis.
• Anticipation & Risk Management: Proactively anticipate Founder needs, potential bottlenecks, or risks across personal, health, development, and financial matters; surface early warnings and recommend solutions before issues arise.
• Dashboard & KPI Tracking: Build and maintain real-time dashboards (finance tracking, project status, health metrics, vendor performance, etc.) to provide the Founder with at-a-glance visibility into all key areas.
• Expense & Reimbursement Management: Handle all personal and business expense tracking, reimbursements, invoicing approvals, and basic financial reconciliation in coordination with the fractional Family Office and wealth managers.
• Proxy Representation & Communication: Act as the Founder’s proxy in internal and external communications when appropriate; facilitate smooth information flow between the Founder, team members, portfolio companies, vendors, and advisors while maintaining the Founder’s voice and standards.
• SOP Development & Continuous Improvement: Document and refine standard operating procedures (SOPs) for recurring processes (calendar triage, bid workflows, health scheduling, inbox management, etc.) to create institutional knowledge and scalability.
• Brand, PR & Marketing Amplification: Collaborate on brand storytelling, PR opportunities, content calendars, and marketing initiatives across terrencemurphy.com, synergysportscapital.com, and all ventures to elevate the Founder’s and companies’ public presence.
• Portfolio & Family Office Integration: Deepen coordination with portfolio companies and the fractional Family Office by preparing consolidated reports, scheduling alignment meetings, and ensuring all wealth-management communications are timely, accurate, and actionable.

This role is ideal for a high-caliber professional who thrives on ownership, anticipates needs before they arise, and derives satisfaction from enabling extraordinary outcomes for a visionary leader. If you are ready to operate as the strategic backbone of a dynamic portfolio of companies and personal ventures, we encourage you to apply.

To apply, please submit your resume, a brief cover letter explaining why this role aligns with your experience, and two professional references. Terrence Murphy Companies is an equal opportunity employer.

SEND YOUR RESUME & COVER LETTER TO MANAGEMENT@TERRENCEMURPHY.COM