Operations Administrative Assistant

 

Job Overview:

The Operations Administrative Assistant is a full-time, in-office position responsible for supporting company operations with a focus on listing coordination, investor relations, in-office administration, and social media marketing support. This role will work closely with the executive team, investors, and clients to ensure smooth workflows, accurate documentation, and consistent brand representation across platforms.

Tasks:

Listing Coordination

• Manage end-to-end listing processes including MLS input, property details, and compliance requirements.
• Coordinate photography, staging, signage, and showing schedules.
• Track listing timelines and provide updates to agents and clients.

Investor Relations

• Maintain investor databases & investor on boarding and ensure accuracy of all records.
• Prepare reports, presentations, and communications for investors.
• Assist in scheduling and coordinating investor meetings, calls, and follow-ups.

Office Administration

• Support day-to-day office operations including scheduling, filing, and correspondence.
• Provide administrative assistance to leadership and team members.
• Maintain an organized office environment and manage supplies.

Social Media & Marketing Support

• Assist in content creation, scheduling, and monitoring for social media platforms.
• Create email campaigns, newsletters, and marketing initiatives.
• Update and maintain company websites.
• Ensure consistency of branding across digital and print channels.

General Support

• Respond promptly to internal and external administrative requests.
• Maintain a professional, client-service-oriented demeanor in all communications.
• Continuously seek ways to streamline workflows and support organizational growth.

Education & Experience:

• Bachelor’s Degree
• Minimum 2–4 years of administrative experience, preferably in real estate, investments, or related industries.
• Or an equivalent combination of experience and education

 

Working Environment & Physical Requirements:

This is an in-office position that requires regular sitting, standing, reading, and computer use. Candidate must be comfortable working in a fast-paced, team-oriented environment with multiple ongoing projects.

 

Core Knowledge, Skills & Abilities:

Ethics – Displays the highest levels of integrity, honesty, respect, and sound judgment at all times. 

Accountability – Takes ownership of own actions, decisions and contributions as an individual contributor and team member within the organization.

Client Service Orientation – Provides helpful, courteous, accessible, responsive and knowledgeable client-centered support to current and prospective clients, as well as to internal staff.  

Quality – Completes tasks in accordance with quality standards and requirements relevant to the company, industry and specific to the job function.  

Time Management – Budgets, schedules and manages own time in order to fulfill priorities effectively and efficiently. 

Problem Solving – Identifies potential issues, sources for appropriate solutions by looking beyond the obvious, and applies effective methods for solving problems to support the business objectives. 

Judgment – Applies sound reasoning and logical thinking to arrive at conclusions that support the goals and objectives of the business. 

Communication – Conveys verbal and written information using effective techniques and approaches that promote clarity, teamwork, and efficiency, and that reflect the company’s core values. 

Teamwork – Cooperates and works constructively with others to accomplish common goals and objectives, and treats others with respect and dignity by valuing the contributions of everyone. 

Attention to Detail – Follows detailed procedures and ensures accuracy and completeness in handling and processing of documentation and data.

Multi-Task– Demonstrates ability to adequately process a high volume of transactional activity accurately and completely in accordance with standard operating procedures and regulatory requirements. 

 

Job Type: Full-time

Salary: Competitive salary based on experience

Benefits (after a year of tenure):

• 401(k) with company match
• Health insurance
• Paid time off

Schedule:

• Monday to Friday, 8:00 AM to 5:00 PM
• Availability for occasional evening and weekend work for listing related communications

Ability to commute/relocate:

• College Station, TX 77845: Reliably commute or planning to relocate before starting work (Required)

 

SEND YOUR UPDATED RESUME TO: management@terrencemurphy.com